NOTE: Only teams already accepted into Stage 1 of the E-Team Program are eligible to apply for Stage 2. Please refer to the E-Team Program guidelines for more information on initial application to the program. Stage 2 applications must be submitted to NCIIA via email. Specific instructions will be shared with Stage 1 teams at the Stage 1 workshop.
Stage 2: up to $20,000 + Stage 2 workshop + tactical coaching + network
Stage 2 of the E-Team Program is typically 18 months and is intended to support teams in further developing their technology invention/innovation and plan for commercialization. Accepted Stage 1 E-Teams may apply for Stage 2 of the program after attending the required Stage 1 workshop. Please refer to the event schedule section of the E-Team Program guidelines for the 2014/2015 schedule of events and deadlines.
A portion of the Stage 2 grant funds must be used to cover team costs associated with attending the required Stage 2 workshop. Funds may also be requested for supplies, equipment, and/or expenses related to project development and advancement, including preliminary legal fees and student stipends. E-Team Program grant funds cannot be used to cover institutional overhead.
More information about eligible and ineligible expenses can be found in the “how to apply” section of these guidelines.
Stage 2 helps teams further refine their business strategy and focuses specifically on operationalizing each aspect of their plan.
Full participation in a Stage 2 workshop is required in order to receive Stage 2 grant funds. A minimum of 2 team members must attend the entire workshop; teams may not attend a partial workshop. See the event schedule section of E-Team Program guidelines for 2014/2015 schedule of workshop dates and deadlines.
Stage 2 teams participate in six monthly coaching sessions which will begin after attending the Stage 2 workshop. Coaching sessions will begin approximately one month after the Stage 2 workshop and will be held via teleconference. Teams will be grouped according to stage and sector at the discretion of NCIIA.
As with the workshops, participation in these coaching sessions is a required component of the E-Team Program. Participants will present on their progress based on the milestone planning started in Stage 1 and completed in Stage 2.
Preliminary Stage 2 coaching schedule (specific session times are TBD and will accomodate participants in all time zones):
If you attend the August 14-16, 2014 Stage 2 workshop...
your coaching Fridays will be:
Sept. 26, 2014
Oct. 24, 2014
Nov. 21, 2014
Dec. 19, 2014
Jan. 30, 2015
Feb. 27, 2015
If you attend the January 23-25, 2015 Stage 2 workshop...
your coaching Fridays will be:
Feb. 27, 2015
Mar. 27, 2015
April 17, 2015
May 29, 2015
June 26, 2015
Aug. 28, 2015
If you attend the May 8-10, 2015 Stage 2 workshop...
The Stage 2 proposal consists of the following components:
Required proposal components combined together in a single PDF (includes the revised Stage 1 proposal narrative, proposed budget, completed milestones chart, letter(s) of support, and key team member resumes)
Additional (optional) appendices combined together into a single PDF (up to 5 total - can be the same appendices submitted with the Stage 1 application, or can be modified)
Using the reviewer feedback shared with teams prior to the Stage 1 workshop, as well as the milestones and learning outcomes from the Stage 1 workshop, teams will revise their previously submitted 5-page narrative using the same basic structure and parameters.
2. REQUIRED: Proposed Budget Your proposed budget is a key element of your Stage 2 application. Up to $20,000 may be requested and should support the team’s successful completion of the milestones laid out in your Stage 2 proposal. The grantee institution owns any equipment purchased with an E-Team grant funds. Please note that NCIIA will typically not fund the purchase of equipment that is considered part of a college or university infrastructure. Proposed funds for equipment should be less than 1/3 the total proposed budget.
The proposed budget should be completed using NCIIA’s Stage 2 E-Team budget template. Instructions and specific expense definitions can be found in the budget template, and are also summarized below. Be sure to explain your proposed expenses in the “justifications” section in the budget template or in a separate sheet.
Eligible expenses examples:
Materials and supplies.
Student stipends (no more than $3,000 per person or $7,500 per project).
Equipment expenses totaling less than 1/3 the total proposed budget.
Consulting and technical services
Expenses related to performing patent searches, disclosures and applications, or creating marketing or business plans.
Ineligible expenses examples:
Equipment expenses above 1/3 the total proposed budget
Legal and other expenses of business formation and operation.
Student stipends totaling over $3,000 per person or $7,500 per project.
3. REQUIRED: Milestones Chart Create and submit a chart that describes the milestones that your team expects to complete during the Stage 2 grant period (approximately 18 months). This document is an important part of the Stage 2 proposal. Accepted Stage 2 teams will further refine these milestones during the Stage 2 workshop and in the 6 monthly coaching sessions following the workshop.
How does this differ from the Workplan included in the narrative? While the Workplan is a big-picture, long-range plan to get you from today to your first sale, the Milestones chart should focus on shorter-term goals--it's what you'll be doing during the 18 months of the grant period.
4. REQUIRED: Letter(s) of Support Letters of support demonstrate to reviewers that there is institutional support for your project and/or verify partnerships discussed in your narrative. At least one letter is required as part of your proposal. You may include up to three total. More weight will be given to letters of support from potential customers, partners industry experts, and mentors that verify the key elements of your proposal over general letters of support from friends, family, or supportive faculty (although these may also be appropriate and of value). The same letter(s) used in your Stage 1 proposal may be used for the Stage 2 proposal, but it may be appropriate to obtain new support letters based on reviewer feedback on your Stage 1 proposal and/or learning outcomes from the Stage 1 workshop.
5. REQUIRED: Resumes Resumes should be no more than three pages each and are only required for key team members, with a maximum of four resumes included. We do not need resumes for the Administrative Contact or other non-key team members/collaborators. The same resumes used in your Stage 1 proposal may be used for the Stage 2 proposal.
Optional: Additional Appendices Up to five additional appendices may be included in your proposal and must be combined into one PDF. These may be the same documents included in the Stage 1 proposal, or they may be different. Appendices may include but are not limited to:
Any data collected as part of testing your technology
Any other relevant supporting materials
Note: Sheer volume of material is not an asset. Reviewers are directed to use supporting materials only to supplement the 5-page narrative. Therefore, key information should be included in the narrative.
Optional: Weblinks and/or Videos In addition to the appendices combined as 1 PDF mentioned above, teams may upload up to 4 weblinks, such as links to online articles, videos and/or other relevant online data.
You may submit a 1-2 minute video pitch to describe your technology to reviewers. If included, the video should state the problem and describe your innovation and the impact of the team's solution. Clear, non-technical language is acceptable and may be preferable. To view some samples, watch the top videos submitted by participants in NCIIA's annual Open Minds event. If you choose to include a video as part of your proposal, a link to the video should be uploaded as an appendix item and referenced in the narrative.
Stage 2 proposals will be reviewed by an external panel of reviewers made up of individuals from academia, industry, nonprofits and/or venture capital with experience in the technology areas and in the commercialization of early stage innovations.
Your team's Stage 2 proposal will likely be evaluated by different people than those who evaluated your Stage 1 proposal.
NCIIA will notify applicants of the status of their proposals via email within 60 days of the submission deadline.
We anticipate that about 50% of the submitted Stage 2 proposals will be approved. Stage 2 grant funding will not be disbursed to teams until they commit to participate in the required Stage 2 workshop as specified in the event schedule section of E-Team Program guidelines.
Occasionally, reviewers invite a team to resubmit their proposal in a future cycle for re-consideration, after certain concerns or questions are addressed. Applicants invited by reviewers to resubmit should contact NCIIA to discuss the reviewer feedback in detail and make sure they understand the questions and concerns raised. Resubmitted proposals must specify how previous concerns have been addressed.
Principal Investigators for NCIIA grants are responsible for reporting on Stage 2 team activities and will be prompted via email at the end of the 18 month period to complete a final report online. If you are accepted into Stage 2, reporting deadlines will be detailed in your award letter which is sent to the Administrative Contact, with a copy to the Principal Investigator.
NCIIA will send the Principal Investigator a formal notification letter and approved budget.
Grant funds will be awarded to the team’s college or university for the use of the team.
Stage 2 E-Teams will need to commit to sending at least 2 key team members to a Stage 2 workshop (team expenses should be included in the Stage 2 proposed budget). See the event schedule in the E-Team Program guidelines for workshop dates.
NCIIA will send a contract for signature to the Administrative Contact identified by the team. Once this award letter is signed and returned to NCIIA, funds can be disbursed.
***Please note: NCIIA does not allow overhead to be taken out of E-Team Program grant awards. ***
Congratulations, you read the Stage 2 E-Team Program guidelines!If you have questions that are not answered in the above, please contact us: email@example.com or call (413) 587-2172 and press 1 for the grants team.
Open Minis are quick, dynamic, 5-minute PPT presentations. They follow the Ignite style: 20 slides that automatically advance every 20 seconds. The format keeps presentations concise, fast-paced and engaging.
We strongly encourage playfulness in the presentation of your Open Mini. Make it fun! Use an absolute minimum of words and a maximum of large, visually captivating images.
Here's a sample of what we're looking for from an event held at the Smithsonian's National Museum of American History on the topic of "spaces of invention," i.e., the physical environment's impact on learning and innovation.
The National Collegiate Inventors and Innovators Alliance (NCIIA) invites participants to submit Pecha Kucha presentations to be given during plenaries at Open 2013, March 22-23, 2013 at the Renaissance Hotel in Washington, D.C.
What is Pecha Kucha? Pecha Kucha is a presentation methodology in which 20 slides are shown for 20 seconds each (six minutes and 40 seconds in total). The format keeps presentations concise and fast-paced.
Pecha Kucha at Open 2013 We will be hosting two 40-minute Pecha Kucha sessions at the conference: one on Friday after lunch, and one before the start of the Open Minds event at the Smithsonian National Museum of American History.
We have a distinct theme for each session: program models (examples of ways of teaching entrepreneurship) for one, and “places of invention” (exploring how physical spaces affect learning outcomes) for the other.
Express your interest by giving us a one-paragraph description of your potential Pecha Kucha presentation. Additionally, for the places of invention session, please submit a photograph of your space, and outline your programming and whom you reach.
For the program model session, answer the question, “How is this program innovative?”
For the places of invention session, answer the question, “How does invention happen here?”
Smithsonian opportunity “Places of invention” Pecha Kucha presenters will have the opportunity to be part of the Smithsonian Institute’s Places of Invention project, which is mapping spaces of innovation across America. Take advantage of this exciting opportunity!
2011 E-Team CleanNG LLC was picked as one of Global Entrepreneurship Week's top 50—a list of the 50 most innovative new companies competing in Startup Open, GEW's competition recognizing startups with high-growth potential. The team is now in the running for the grand prize, a trip to Rio de Janeiro to serve as an official delegate to the Global Entrepreneurship Congress in March 2013.
Student Ambassador candidates are students involved or interested in entrepreneurship and innovation activities on their campuses. Becoming a Student Ambassador adds value and national relevance to students' existing activities and the training provides valuable tools and a national support network of like-minded students.
Students interested in participating in a spring online training (dates TBD) to serve as a Student Ambassador in the 2013-14 academic year click here.
Faculty interested in sponsoring a student for the spring online training click here.
AUTM, ACCT Canada, the NCIIA and PraxisUnico recently conducted a survey to develop resources to facilitate more productive commercialization of student inventions. More than 90 colleges and universities in 15 countries participated in the survey. Here are some highlights from the survey results.
72% of the survey participants were from public schools and 24% private.
26% of the schools reported 5 or fewer patentable or copyrightable student inventions occur annually, 44% reported 6 - 25, 18% reported 26 - 100, and 12% reported more than 100.
Ongoing efforts to support student entrepreneurship and/or invention on campus included a variety of programs:
Entrepreneurship classes, bootcamps or other programs 84%
Business plan competitions 72%
Incubators for student-owned companies 50%
Student entrepreneurship funding 41%
NCIIA programs 10%
72% of universities and colleges provide resources to help students learn about and navigate IP and commercialization issues.
70% have a formal policy and/or guidelines addressing ownership of student inventions.
36% have formal procedures for processing student inventions.
48% proactively inform faculty and staff about policies or guidelines relating to student ownership rights and how it could impact them.
51% proactively inform companies working with students on R&D, or involved in student education in any other way, about policies or guidelines relating to student ownership rights and how it could impact them.
Additional data and resources will be available through AUTM, ACCT Canada, NCIIA and PraxisUnico in the coming year. These resources will include:
A database of policies, guidelines and best practices.